M-F
8:15-4:30

Northern Kentucky University (NKU) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Under the supervision of the Procurement Services Manager, the Purchasing and Contracts Analyst will be responsible for reviewing, negotiating, and processing University contracts for the purchase of goods and services and a wide variety of other routine agreements.

The Purchasing and Contracts Officer will be responsible for researching and assembling ITB and RFP documents and conducting bid and proposal meetings and bid openings. This position will be responsible for management of the University Surplus Department and supervising the Surplus Property Manager.

Review, negotiate, and process University contracts, including but not limited to University contracts for the purchase of goods and services, revenue-generating contracts, affiliation agreements, and a wide variety of other agreements.

Eliminate, mitigate, and transfer institutional risk by ensuring all necessary clauses and details are included in contracts with vendors and other third parties, in collaboration with the Office of General Counsel and other offices when appropriate. Review contracts for completeness and availability of necessary information.

Ensure all contracts meet the requirements of the Kentucky Model Procurement Code and University Procurement policies and procedures. Analyze prices of current and potential vendors to make recommendations on new vendors based upon University Department needs.

Consult with the Office of General Counsel on contracts with specific risks and complexities.

Work with campus departments to anticipate and avoid problems that may result in a delay in the delivery of desired goods and services.

Act as a liaison between University departments and vendors and other third parties for negotiating purchasing and other contracts.

Route nal contracts for proper signatures through the University contract review and management system and process contract amendments and renewals.

Establish and improve processes, and maintain and monitor the contract database for the university. Track contract dates in CMS, and ensure end users are meeting contract renewals. Work with University departments on contract needs and resolve issues.

Management of the University Surplus Department, including but not limited to managing surplus property inventory, sales, budget, reconciliation, and surplus revenue deposits and establishing new processes for managing surplus inventory. Also includes supervising the Surplus Property Manager. Establish new processes for the management of surplus inventory and associated function.

Assembles ITB and RFP documents in coordination with the Procurement Manager. Conducts pre-bid and pre-proposal conferences with external vendors and departments, speaking to large groups and presenting procurement processes. Including answering process-related questions, giving tours, and documenting all questions to include in any addenda if necessary.